Contract Compliance

HIE provides services designed to ensure our clients are in complete compliance with federal government contracting guidelines and regulations, required modifications are appropriately handled, quarterly reports are properly submitted, and all other compliance issues are correctly resolved.

HIE is ready to serve your organization whether HIE assisted in obtaining your awarded contract(s), or you received your award prior to becoming a HIE client.  Our specialized team can tailor any of our Contract Management Services to your organization's particular requirements.

Auxiliary Contract Management

Subcontracting Plan Development & Electronic Reporting for Large-Prime Contractors:

The federal government has an electronic subcontracting reporting system (eSRS) that requires Large Businesses to report their socioeconomic dollars.

Some large businesses need assistance to act in accordance with this highly in depth reporting requirement. HIE offers your organization the following assistance with the eSRS reporting system:

• Review your awarded subcontracting plan.
• Work with you to scrutinize your current subcontractors, allowing you to categorize the various socioeconomic types of small business concerns involved (including small disadvantaged businesses, woman-owned small businesses, and service-disabled veteran owned small businesses, etc.) as well as their applicable contracts and Dun and Bradstreet numbers.
• Hold conference calls as needed with a representative of your organization to ascertain your exact accomplishment toward subcontracting goals and current subcontractor dollars.
• Electronically submit semi-annual Subcontract Summary Reports (SSR's), as required by DoD, GSA and SBA.
• Electronically submit annual Individual Subcontract Reports (ISR's), as required by DoD, GSA and SBA.

Industrial Funding Fee (IFF):

GSA Federal Acquisition Services under their Federal Supply Schedule Program accesses the Industrial Funding Fee which funds the MAS program. Each MAS holder is required to report all sales associated with their contract. Once sales dollars are determined, they are to remit the appropriate payment on a quarterly basis.

GSA has an Industrial Funding Specialist who routinely visits your office to advise and audit the contractor's to ensure compliance. HIE will assist your company to ensure that contractors comply with the required regulations and we will confirm that your contractor files are being properly maintained using the following measures:

• Review your company’s appropriate system and procedures which will ensure the correct classification for your government sales.
• Generate report using government form (72a) for accuracy, timeliness, open market, and other direct costs.
• Advocate to your organization the appropriate Standard Operating Procedures to ensure compliance with federal regulations.
• Develop a report of Findings, Determinations and Recommendations for your company records.

We will conduct a Corporative Educational Seminar at our HIE facility or your on-site location. The seminar or presentation will be presented to your company's staffs; sales, executive, legal, and contracting personnel as it pertains to the GSA MAS Program and federal sales through your organization’s explicit contract terms and conditions.